Business Printers – Dos and Don’ts

Every business needs to print documents, but the range of printers that are available can turn choosing and using a printer into quite a daunting task.

Fortunately, once you learn the basics, you’ll be able to get the most value from your business printer. Just follow our dos and don’ts…

Do – know your printers

Most printer owners have to choose between inkjet and laser printers.

Both of these use printer cartridges that have to be replaced from time to time, and many of them print faster than 40 pages per minute (40 ppm). This is the minimum speed that most businesses require.

  • Inkjet printers are suitable for printing photos, diagrams and other detailed images because they produce a crisp, clear printed product. However, some models consume a lot of ink in the process.
  • Laser printers are ideal for printing documents. They tend to be faster (printing more pages per minute than inkjet printers) and are often more cost-effective because their toner cartridges last longer.

Don’t – choose a printer that costs too much in the long run

Cost-effective document printing is a priority for most companies, and until recently the cost-effectiveness of laser printers couldn’t be matched by their inkjet rivals. However, that may be changing.

It’s essential to compare the cost of printers and their replacement cartridges before you buy – we are on hand to assist you with this as always.

Do – get the most value out of your printer

Finally, once you have your printer up and running, here are some hints for using it economically:

  • Preview before you print – this will help you avoid wasted pages with poor formatting
  • Stick to black and white – colour printing always uses more ink and isn’t always necessary
  • Use your printer’s cleaning function – this will keep printer heads clean and improve ink consumption

If you would like more advice on choosing the right printer for your office, contact us today.

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