All-in-one printers, which combine the functions of a printer, scanner, fax machine, and copier in one device, have been gaining popularity in recent years. If you’ve looked at some of these versatile all-rounders on a trip to your local computer shop and are wondering if you should invest in one, here are some of the benefits and features you can look forward to.
The single biggest benefit you will experience using an all-in-one printer is the sheer convenience of having the functionality of four devices in one. You’ll be able to scan a document, save it to USB flash drive or to your computer via bluetooth, print it out, make copies, or even fax a copy to clients who aren’t able to check their email.
Before the all-in-one printer was invented, you would have needed four separate devices to perform these tasks, which meant extra money to be spent and bulky equipment that took up valuable space in your office. An all-in-one printer makes perfect sense for people who work in compact office environments – especially a home office.
It saves time
Document handling time is an important factor in making any business efficient. With an all-in-one printer, you only have to scan a document once in order to perform a variety of functions using it. Compare this to the tedious process of manually feeding a printed page into a fax machine, or placing it in a photocopier, and you’ll see how an all-in-one printer will save you valuable time in the long run – and as they say, time is money.
It’s a cost effective purchase
Speaking of money, wouldn’t you rather spend less of it on an all-in-one printer that combines the functions of four office devices instead of buying them individually? If you are planning to buy a new scanner, printer, fax machine or photocopier in the near future, you may find it more affordable to choose an all-in-one printer. However, if your office makes a large amount of copies it may be more cost effective to keep your old photocopier as well, and use this to meet your mass printing requirements.
With the quality of all-in-one printers increasing as their prices become more competitive, these multifunction devices are becoming the office equipment of choice for small to medium sized businesses. Now that you know more about the features and benefits of all-in-one printers, you may want to invest in one in the near future.